Core Billing Module

Automated Fee Collection
& Invoicing for Schools

Eliminate paper logs, manual receipt books, and Excel calculation errors. Structure class fees, track defaulters, and collect payments online with instant receipts.

The Legacy Pain Points

•Writing cash receipts manually consumes hours of valuable school office staff time.
•Calculating term-wise dues, sibling discounts, and special concessions individually is prone to errors.
•Tracking outstanding balances requires administrators to manually search through physical register files.

The School Matrix Solution

✓Official tax invoices generate automatically and route directly to parent WhatsApp numbers.
✓Automatic rule matching calculates sibling waivers and concession ratios instantly.
✓Defaulter indexes are instantly searchable by class section with one-click due notifications.

Process Flow

How the Module Operates

Setup Fee Structures

Configure tuition fees, admission charges, exams dues, and transportation fees. Map rates to specific class sections easily.

Record Transactions

Log cash, checks, or online collections. Integrate payment gateways (Razorpay/Cashfree) for secure direct parent settlement.

Receipts & Reminders

Print official branded tax receipts, and auto-dispatch instant payment warnings on WhatsApp containing verified billing URLs.

Governance & Authorization

Role-Based Access Boundaries

School Principals

Access executive revenue charts, aggregated fee collect status, outstanding due ratios, and comprehensive auditing action logs.

School Admins

Record check/cash collections, generate school-branded tax receipts, customize sibling waivers, and configure fee schedules.

Parents & Guardians